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Manage Calendars

Calendars define when and how a service can be reserved.
Each calendar belongs to a specific reservation service and controls availability rules, limits, and reservation behavior.

From the Manager Panel, managers can view and manage calendars assigned to a service.

This section focuses on calendars only.
Mini-services and advanced rules are described later.

Calendars Overview

In the Calendars section, managers see a list of all calendars associated with the selected service.

Calendars List

Each calendar typically represents:

  • A specific area or resource (e.g. Upper Floor, Pool, Projector)
  • A reservation type within the same service
  • Different rules or limits for the same service

Available Actions

For each calendar, the following actions may be available depending on your role.

View Calendar Details

Click View to open the calendar details page.

View Calendar View Calendar 2

The details page displays:

  • Calendar ID and color
  • Reservation type name
  • Maximum allowed people
  • Collision rules with other calendars
  • Assigned mini-services
  • Reservation constraints and member rules

This page is primarily used to inspect rules and configuration.

Edit Calendar

  • Editing calendars is currently restricted to manager of specific reservation service
  • Manager other reservation service can view all settings but cannot modify them

Editing may include:

  • Changing calendar color
  • Updating maximum number of people
  • Allowing or restricting overlaps with other calendars
  • Assigning mini-services
  • Configuring reservation and member rules

Soft Delete Calendar

Click Soft Delete to temporarily disable a calendar.

  • The calendar becomes unavailable for new reservations
  • Existing reservations and data are preserved
  • The calendar can be restored later
  • Restricted to manager of specific reservation service

Soft-deleted calendars are visually distinguished in the list.

Hard Delete Calendar

Click Hard Delete to permanently remove a calendar.

  • All related configuration is removed
  • This action is irreversible
  • Restricted to superusers

Use with caution, especially if the calendar has existing reservations.

Restore Soft-Deleted Calendar

For soft-deleted calendars, a Retrieve option is available.

  • Restores the calendar
  • Makes it available for reservations again
  • Restricted to manager of specific reservation service

Role Differences (Brief)

  • Managers
  • View, edit, soft delete calendars and their configuration, but under their specific reservation service

  • Understand availability and reservation rules

  • Superusers

  • Full control, including editing, restoring, soft and hard deletion

The interface is shared, but available actions depend on permissions.

What’s Next

Calendars are often used together with:

  • Mini-services (optional add-ons like equipment or extras)
  • Reservation rules (time limits, advance booking, permissions)

These topics are covered in the next sections.